Sectors  ›  Hotels, Restaurants and Cafes

Maximum efficiency for your restaurants, coffee shops and hotels

Simplify Supply Management: Save Time, Cut Costs, and Automate Processes. Enhance your business management by effortlessly monitoring essential services like electricity, gas, and water with just two clicks.

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What they say about us
Adrian Gerardi
"Fantastic! They claimed some erroneous invoices for us, and they refunded us 1,500€."
Adrian Gerardi
9 Reinas CEO
Saved time
Saved money
Efficiency increase
Jordi Creixell
"It takes the bull by the horns, it helps you understand the opportunity you have to manage and on top of that it gives you a whole technological platform with information to know what you are spending at each location because you never know it."
Jordi Creixell
CEO @Teikit
Saved time
Saved money
Efficiency increase

Your ultimate 'sous-chef'

Maximize your day with Polaroo! Optimize your time, cut costs, and minimize risks by managing recurring services in your establishments! Electricity, gas, internet, water, insurance, and more, all under control.

All-in-one data hub

All your invoices in one platform

A singular control hub to manage services, suppliers, contracts, and invoices for your establishments.

Digitize your invoices, integrate with ERP systems for informed decision-making.

Business Intelligence

Transforming Data into Detailed Insights

Don't manually analyze data in hundreds of mountains of invoices, contracts and comparators. 

Generate intelligent reports in two clicks to analyze the profitability of your restaurants, hotels, or cafes and easily project costs.

Maximised Profitability

Cost optimization, elevating margins

Leave the intricacies of the energy market and supply tariffs to us.

Our team routinely reviews your contracts to avoid surprises and enhance your margins.

Unlocked growth

Outsource Operations to Experts

Let our experts handle everything for you – a single point of contact.

Forget about registrations, cancellations, changes of ownership, incidents, or claims. Receive detailed operational reports per asset, saving time in each process.

Try it free for 30 days!

Add efficiency to your supplier management.

Activation in 48h
Cancel at any time
No commitment
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With years of experience:
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Transforming the Horeca sector: Sustainability and Social Responsibility (ESG)

We help restaurants, coffee shops, bars and hotels in the management, optimisation and control of their consumption, transforming all their real estate assets into green.

¡Try it free for 30 days!

For a greener and more responsible future

Decreases carbon footprint
Optimizes energy consumption
Engage sustainable suppliers
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Accessible technology for everyone

Discover the functionalities of our platform for hospitality groups that hundreds of companies already use to centralize, control and save on basic supplies. 

Information extraction

Generation of your users in the service provider's customer area.

Digitization of all your invoice data with AI and extraction for analysis.

Data we extract from invoices, categorization of the amount spent, consumptions and payments.

Customer support

Unlimited management of any incident with suppliers or tariffs.

Queries about suppliers and services (consumption, last bills, general contracting conditions, data privacy or market issues).

Claim of incorrect invoices.

Unified information

Access to the control panel where you can consult all the information of your hotels, restaurants or coffee shops.

Collection of all your invoices in PDF in a single place, accessible at all times.

Delegated payment service

Payment to suppliers on your behalf.

Cost analysis of the last 12 months and rate calculation to offer a single monthly payment.

Cost optimization

Identification and evaluation of suppliers by area.

Periodic review of your tariffs to ensure the best conditions.

Electric power optimization study.

Agile management of changes

Change of supplier and type of contract (time discrimination, 3.0, regulated, free...).

Change of power, domiciliation, ownership and e-mail address.

Service contracting (extension of shared apartments, change of tenants...).

Personalized Communication

Monthly sending of invoices by email in a compressed folder and an excel file with all the extracted expenses for your accounting.

Monthly newsletter with sector information.

Our Benefits Package

Whether you manage supplies for your locations or not, our comprehensive supplier management service for hotels, cafes, ice cream parlors, bakeries, nightclubs, restaurants, and more is what you need to enhance your profitability.

Without Polaroo

Data Extraction Chaos: extracting and analyzing your invoices manually becomes chaotic, with a high risk of errors due to manual work.
 Blind Decision-Making: uncertainty about energy market providers or the most advantageous rates for internet, insurance, etc.
Chaotic Tracking: managing changes in rates and consumption becomes a Herculean task, resulting in a lack of control over the data for each point of sale.
Reduced Profitability: missing the opportunity to improve the margin of each of your locations.
Limited Visibility: loss of visibility over payments and expenses in each establishment of the group or franchise.
Reactive Management: dealing with incidents and firefighting, a constant task.
Valueless Activities: tasks like activations, deactivations, modifications, and claims distract from what really matters.
Tedious Administrative Management: hours dedicated to invoice collection and tax declarations, far from strategic activities.
Complejidad de acceso: múltiples logins para acceder a los portales de proveedores generan frustración.

With Polaroo

Automate your invoices: digitize and access all invoices from every provider. Avoid manual errors.
Strategic decision-making: Polaroo takes the reins, analyzing the market to select tailored providers, rates, and services.
Gain intelligence and control: access cost, payment, and consumption data per supply and point of sale. Avoid friction and surprises from excessive consumption, maintaining financial stability.
Guaranteed profitability: constant cost optimization ensures the best profit margin for your establishments.
Total control: increased visibility over your expenses, consumption, and their evolution.
Effective delegation: we handle incident management and liaise with providers, allowing your efforts to focus on growth.
Dedicated manager: tasks like activations, deactivations, modifications, and claims are handled by an expert manager, allowing you to dedicate your time to what truly matters.
Lightened workload: a significant reduction in workload, from invoice collection to tax procedures.
Single platform: group all your invoices and facilitate their analysis.
Continuous availability: ensure a constant supply for your branches.
Market leaders trust us
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Our wealth of experience across diverse industries has allowed us to anticipate your queries.

How does the free trial work?

For a limited time, we're offering a one-month free trial with no obligations. This trial grants you access to the platform, an optimization analysis of your current contracts, and a dedicated account manager. After the trial period, you can decide whether to continue or opt out.

Is there any long-term commitment?

No, our clients aren't bound by any long-term contracts. They have the freedom to discontinue the service at their convenience. Our impressive retention rate of over 90% is solely based on the value our clients perceive in the service provided.

What's included in our pricing at Polaroo?

We've got a range of plans tailored to your asset volume and business needs.Our Hawking Plan is the epitome of comprehensive management for your supplies, offering a suite of benefits, such as:

- Automatic invoice digitization.
- Advanced data analytics.
- Reports with aggregated data.
- Contract analysis.
- Proactive cost optimization.
- Streamlined handling of activations/deactivations, changes, and incidents.
- Dedicated account manager.

Visit the Rates tab and explore all the services bundled with the Hawking Plan. Elevate your supply management game with Polaroo!

What features stand out?

The actual reading tool. It is useful for any company that wants to know what it consumes on a daily basis or during specific periods. Even if you are facing monthly consumption estimates due to not having a smart meter and constant misinformation about what you are paying. 

The advanced data analysis tool or calculator, which is used to understand costs and consumption by periods, properties and supplies in a disaggregated way. We leave you a video summary of how to use it here.

Concerned about data protection?

Fear not! Polaroo operates on a cutting-edge cloud-based solution with robust security measures. We're talking password encryption, automatic backups, and relentless threat monitoring.

If your question isn't covered here, reach out to us at
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Guaranteed ROI

Service Profitability Guarantee

Our service fees are covered solely by the time and money you save. If that's not the case, we'll credit you until it is.