With years of experience in other countries, the residential model in which leisure spaces are shared and 'networking' between residents is encouraged, attracts more and more businessmen from different parts of Spain.
In this sector, where rooms, workspaces and, in short, spaces for living together are temporarily rented, each person who rents these spaces makes a certain expense of the necessary supplies. And, with all the people who can go through coliving over time, keeping track of what person used, what supply and for how long, becomes quite difficult.
Until now. Because it already exists, a solution that allows you to streamline the expense control management of your Coliving. And in this article I'm going to tell you about it!
What fixed expenses does a coliving have
In a coliving, there are two options:
- Option A: that the “tenant” pays a closed fee depending on the days that the coliving is in.
What is the consequence?
While you as a businessman charge your customers a stable fee, you have to pay different amounts for these supplies. And that means a lack of control in your finances because what you pay doesn't match what you receive.
- Option B: That the “tenant” pays a closed fee for inhabiting the coliving room and, in addition, he is charged the expense proportional to his supplies for his days of stay”
What is the consequence?
Having to separate supply by supply the period of time that has been used by depending on which customer to charge the proportional share. And if you've done it more than once, you'll know that it's a BIG WASTE OF TIME.
Before moving on to the next point, I want to clarify what I mean when I talk to you about “supplies that can manage your coliving”, I'm talking about:
- Electricity
- Gas
- Internet
- Luz
- Insurance
- Agua
- Telephone
How to manage the expenses of a coliving
Polaroo helps you manage your coliving expenses by solving 4 of your major administrative problems:
1. The first big problem: How can you strictly control your consumption and spending on supplies?
With a platform from which you can have control of your properties, download separately the utility bills corresponding to each of them, view graphs and reports that allow you to analyse how much you spent each month, at what time of the month this expense occurred, etc.
This is the platform.
2. The second big problem: Wasting hours on the phone to solve problems related to all your supplies.
If a house with 5 supplies involves having problems with them, how many incidents or steps do you have to do every short time having one or more colivings? Endless!
How much benefit does it mean for your business or Coliving to do these steps? Zero! So with two simple questions it is clear to us that It's not the focus of your business and wasting time on this type of task not only wastes your time, but in a certain way it also makes you lose benefits, by not investing your time in tasks that are the core of your business.
That's why Polaroo makes it easy for you your own manager who does all the paperwork for you, is in contact with your accounting department if you have one or with you directly, and from whom you can ask for all kinds of procedures:
- Have you bought or rented a new property and do you have to register all the supplies? Your Polaroo manager does it for you
- Have you had a cut in any of your supplies, and you don't know why it could happen? Your Polaroo manager is responsible for talking to the vendor, identifying the problem and solving it.
- Did you receive the wrong invoice for any of your supplies? Your Polaroo manager calls the company and looks for ways to correct the issue.
And so on, a long list of problems that may arise with your supplies and that Your Polaroo manager solves it without you having to do anything.
3. Third big problem: paying different amounts of money for your supplies when tenants pay you a fixed fee, or not knowing how much to charge your tenants.
Open your eyes wide because this is very interesting and will make your life infinitely easier!
Let's go back to case 1 that I told you about earlier: “That the “tenant” pays a closed fee depending on the days that the coliving is in"
You charge your customers a fee for staying in your coliving for a certain amount of time. Let's say that for a week they have to pay €500. They pay that amount for the stay, but also for all the expenses they use: electricity, water, gas, etc.
Well, during that month you are going to pay for all the supplies you have active, but you won't know how much money they will entail until you get the bill. It may be more or less than last month and of course it's not a closed amount, as if your customers paid you during that month. In addition, there are some bills that arrive every two months.
Now, here goes my question. What if you too could pay a fixed amount for those supplies, just as you receive a fixed amount from your customers? Well, that's what makes Polaroo possible!
Polaroo calculates for you and allows you to pay a stable fixed fee for all your supplies, in which you can include whatever you want: electricity, gas, water, internet, telephone, electricity, insurance... And Just as you receive a closed quantity from your customers, you will pay a closed quantity for your supplies, always knowing how much it will be.
Now let's say that your coliving corresponds to the second case: “Your tenants pay a closed fee to inhabit the coliving room and, in addition, you charge them the cost of supplies proportional to their days of stay”.
Well, doing it yourself and manually is a big waste of time. Thanks to our platform, you can filter for each floor and know how much they have spent in that period of time to be clear about how much you should charge them for each stay.
4. Fourth big problem: Not knowing if you could pay less for the supplies you have discharged.
This is another problem faced by colivings and many companies: they don't have time to verify if they could pay less money for the supplies they have assets and, as a result, they pay more than they should for electricity, gas, internet... Does it happen to you too?
We know perfectly well that supply companies make specific offers that give you the possibility of paying less money for a specific supply, at a certain time, but (you will also know that...) this doesn't last forever. That's why you have to be on top of the tariffs and suppliers and the changes they apply to their prices, to ensure that you pay just enough for your supplies.
This is a real bore, you know it and we know it. That's why at Polaroo we regularly check your supplies, and and we offer you rates from different providers that fit your needs, to ensure that you always pay what is just and necessary.
What do you have to do? Just send us a recent invoice so that we can analyse your current conditions and propose the suppliers and companies that suit your needs, so that you can choose the one that best suits you.
”What if none of them fit me?” It's okay, you stay with the company you're in, and you keep paying what you already pay for.
”And if one fits me, who makes the change?” Your manager. You simply have to tell him which of all the options he has looked for you is the one that best suits you, and he or she is responsible for all the steps to make the change effective.
What tasks should I delegate if I have a Coliving
Thanks to this service you can focus on tasks that are an important part of your business and spend time on those that are not like:
- The lack of control of consumption and expenditure on supplies
- Wasting hours on the phone to resolve issues related to all your supplies.
- Pay different amounts of money for your supplies when you receive a closed amount, or you don't know how much to charge your tenants.
- Not knowing if you could pay less for the supplies you have discharged.
What do you have to do to get started? Click hither and we'll contact you so you can try the service for free.
