The process by which a physical invoice in paper format is replaced by its namesake in digital format, with a whole series of additional advantages that this brings for administrative accounting management, is what is known as digitization of invoices.
The digitization of invoices is being increasingly implemented in all companies by multiple benefits it has, but there are still companies that have not been able to implement it. Is this your case?
If the answer is yes, in this article we explain what benefits it can have for your company and how to do it correctly.
Advantages of digitizing invoices in your SME
Time savings
The task of sorting, filing and searching for documents is usually one of the most tedious tasks within any company and is a waste of time for the finance controller or accounting administration, which means they stop doing other tasks.
If your invoices are digitized and available in an expense management software, it makes The procedures become much easier, allowing you to improve the organization and availability of data to be consulted whenever you need it.
Increased productivity
What do you achieve by digitizing your invoices? That you, as a finance controller, accounting administrator, accounting manager or even CEO, who until now were responsible for the administration, creation and production of paper documents, can be redirected to other tasks. In this way, you can provide real added value to your business.
Modernity of the brand image
To be able to talk about digitalization in your business, you have to have a digitalized company at all levels.
This means having a complete digitalization that helps project an image of a modern company capable of adapting to any change.
Ease of accounting
Accounting for invoices is a big waste of time for, whereas if you could directly have all monthly utility bills in the mail so that from there, they are automatically dumped into the accounting program, everything would be much easier.
To automate this management and many others, it has multiple benefits.
Safety guarantee
Digitizing invoices and storing them in the cloud can offer an important security guarantee in the face of the danger that documents may be lost. The process of exporting documents is also greatly simplified if they are available in digital format.
Reduce space and focus on sustainability
The problem with paper starts from the first moment it is produced, since its own manufacture and the processes involved in it are an enormous source of pollution.
Having paper bills, not only It forces you to have a large amount of space to store all that generated paper, but it also harms the environment.
In conclusion, there are many reasons why leaving paper aside can be an interesting and beneficial solution for all types of companies, regardless of the sector to which you belong.
After everything I've told you and before I finish, I encourage you to Thoughts on something:
Do you prefer to spend time searching and accounting for invoices, with all the time that this involves, or dedicate it to tasks that are the focus of your company?
